Features that actually take work off your plate
Digital consent forms, clean workflows and solid documentation – built for tattoo & piercing studios.
No fluff. No trackers. Focused on real studio workflows.
What TattooMate covers
The stuff that matters in real studio work – not just nice-to-have.
Forms that protect you from mistakes
Required fields, signatures and under-18 logic prevent the classic “oops…” moments before they happen.
Documentation you can actually find
Search, filters, detail view – and PDFs generated anytime. No binders, no afterwork paperwork.
Control instead of cloud lock-in
Self-hosting possible. No trackers. Roles & permissions. Data stays with the studio.
Forms & studio safety
TattooMate is not “a digital sheet of paper” – it’s a workflow that prevents errors.
Tattoo & piercing forms (digital, clean, complete)
Clients fill it out – you get a complete dataset instead of half-missing info.
- Required fields & validation so nothing gets “forgotten”
- Signatures directly inside the form (client/guardian)
- Medical info structured instead of messy free-text
- Clear process – fewer discussions at the counter
Under-18 safety that’s actually tight
Below minimum age: guardian data + signatures + uploads become mandatory.
- Automatic age logic (minimum age from settings)
- Guardian: required fields + signatures
- Upload blocking if required fields are missing
- No submission possible until under-18 requirements are met
Documentation & PDF output
The key point: PDFs are reproducible from stored data – not “generated once and gone”.
Generate PDFs anytime
Studios can print/store whenever needed – without asking the client again.
- PDF export from stored data (reproducible)
- Signatures, content and studio texts included cleanly
- Ideal for filing, proof and internal processes
- No need to email IDs/PII around
Traceability instead of “I think we did…”
When it matters, documentation wins – not memory.
- Dataset + PDF = a traceable process
- Consistent structure across all forms
- No handwritten notes that become unreadable
- Less risk from gaps in documentation
Admin area, search & overview
You don’t want to search. You want to find. Fast.
Form overview with filters
For daily work and high-stress days: you instantly see what’s going on.
- Search by client/date/status (depending on view logic)
- Detail view per form instead of spreadsheet warfare
- PDF download/generation right from the view
- Clean separation: studio day-to-day ↔ event forms
Document rejections & edge cases
Not every client is suitable – what matters is recording it properly.
- Capture “rejected” + reason (e.g. piercing)
- Visible marker inside the dataset
- No “we said no verbally” without proof
- Protects studio & artist and reduces arguments
Conventions, event mode & QR codes
Conventions are fast, loud, chaotic. TattooMate turns that into a controlled workflow.
Event mode for convention workflows
Capture fast, review later – without creating data mess.
- Enable event mode (convention vs studio)
- Forms can be separated for searching/reporting
- Review later in admin without digging
- Clean documentation even with high throughput
QR codes: scan, open the form, done
One QR on the table and the client is in the right form instantly.
- QR codes for tattoo/piercing & more (tools page)
- Perfect for walk-ins & guest artists
- Less questions, less paper, less stress
- Ideal for conventions and events
Privacy, roles & operations
You sell trust. Your system must be trustworthy too.
Privacy-first, no tracking nonsense
No analytics subscriptions, no cookie circus, no third-party scripts? Good.
- No unnecessary third-party trackers
- Data stays in the studio context
- Process-driven instead of random “Google tools”
- Built with privacy in mind (no empty promises)
Roles & permissions (not everyone sees everything)
Studios have teams – TattooMate can separate access properly.
- Role-based permissions (view vs edit, etc.)
- Protected admin area (login/session)
- Less risk from wrong clicks
- Scales for bigger teams & guest artists
Who TattooMate is for
Short and honest – so you don’t waste time.
A good fit if …
- you want to get rid of paperwork
- you need documentation you can find later
- you run conventions/walk-ins efficiently
- you want control instead of cloud lock-in
Not a fit if …
- you only want a single PDF to print
- you don’t want validation/under-18 safety
- you want client data flying around via email
- you just want “any app” without studio workflow
Quick questions, clear answers
The points studios actually care about.
Can I self-host TattooMate?
Yes. Self-hosting is possible – you’re not forced into a cloud. That’s the point: control over data and operations.
How does under-18 handling work in practice?
Below minimum age: guardian data, signatures and required uploads become mandatory. Without them, the form cannot be submitted.
Who can generate PDFs later?
The studio anytime in the admin area. Clients shouldn’t have to request PDFs via email later – that can be a privacy problem.
Is there newsletter / opt-in?
Yes, optional. Only with explicit consent. Unsubscribe anytime – and proof (time/source) is traceable.
Want to see how this works day-to-day?
I’ll show you TattooMate quickly – no sales show. You get answers and a clear picture.